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About the Role Property Operations is responsible for ensuring that every Allambi Care Placement consistently delivers a high standard of service. The role supports the organisation in meeting and exceeding its legislative obligations relating to the Care Environment. Main Duties and Responsibilities: Staff Support - Engage in regular supervision with Property Operations Manager and identify any areas of support required
Administration - Logging and allocating of work hours using Jira
- Data processing of information regarding property and assets and maintenance of property and asset registers and databases including House Review checklists
- Assist with the development of relevant agreements, procedures, reports and related documents
- Provide timely and accurate preparation of requisition forms, purchase orders and invoices
- Compile building system information and accurate reports for relevant management requirements
- Monitor and maintain maintenance schedules
- Maintain statutory & regulatory compliance including but not limited to fire safety compliance, property safety inspections
- Provide systems support – database entry and maintenance, scheduling, KPIs & extraction of analytical reports, using predominantly Monday.com
- Identify opportunities to improve services, processes, and systems within the department in order to achieve ‘best practice’ standards
Real Estate Operations - Communicate in a timely manner pending routine inspections
- Ensure compliance of all Real Estate relevant processes including but not limited to completion of the Care Environment Form.
- Complete the inspection process for all non-Real Estate related properties and report on outcomes
- Research and procure suitable houses to lease and complete leasing process
- Communicate with Real Estates in a timely manner to resolve any issues that arise
Store Operations - Complete all ‘Store’ related tasks including but not limited to ordering and receiving goods, loaning equipment, cleaning and repairing items
- Accurately maintain systems management tools
- Perform house set ups/ closures and liaise with relevant departments and suppliers to assist with the process
- Organise Youth Workers and Disability Support Workers to assist with Store related tasks
- Maintain the ‘Store’ and its assets in a clean manner and to high standard, ensuring all items are accounted for at all times
- Liaise with external organisations in an appropriate manner. Organisations such as; Tradespeople, Suppliers, Locksmith, Hardware Stores, Manufacturers and any other service providers to Allambi as required
Work, Health & Safety - Ensure all documentation is always completed and up to date in line with WHS Management System
- Identify WH&S issues and take appropriate steps to ensure rectification in a timely manner
- Wear safety and provided PPE equipment at all times
- Keep up to date on all regulatory and legislative requirements pertaining to industry working in
- Be aware and maintain standards according to manual handling principles and compartmentation
Essential Requirements - Undertake additional tasks as instructed by Director Organisational Development
- Comply with Department of Community and Justice (DCJ) and other Government bodies legislation.
- Attend meetings when required
- Undertake additional training as required by additional duties
- Work unsupervised and effectively for extended periods of time while managing jobs
- Coordinate and prioritise tasks
- Maintain clean and tidy work environment at all times
- Maintain a professional approach and image at all times when liaising with external organisations and businesses
- Be aware of client behaviours at Allambi houses and ensure discretionary judgment is used when performing tasks on-site
- Maintain cleanliness and condition of any company vehicle when utilised
- Ensure company equipment is maintained to a high standard at all times when utilised
What we can offer you - Full Time Employment
- 4 weeks Annual leave per year
- 1 Roster Day Off per month
- NFP Salary packaging to increase your take home pay. Package living expenses and more!
Selection Criteria - Previous administration experience within the property industry
- Exceptional computer skills and intermediate to advanced Microsoft Office skills
- Strong analytical and problem solving skills
- High level of accuracy and attention to detail at all times
- Exceptional communication, organisational and time management skills
- 3 years’ experience in a similar position
The following documents will be required if successful for the position: Please note, applications must include a cover letter addressing above essential Criteria and a complete resume including two professional references. Allambi Care is an Equal Employment Opportunity (EEO) employer and welcomes applications from people from Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse (CALD) backgrounds as well as People With a Disability. |
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